International Marketing Coordinator - 6 Month Temporary Contract

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Music is Universal
 
It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.

The A Side: A Day in The Life

Universal Music is the market leader in the music business. The world’s most famous and most successful record labels belong to us. We’ve been writing music history for over 100 years representing legendary musicians across all genres. Our accomplishments are driven by our love for music, extraordinary artists and our ambitious team.

As we look to continue our story of growth internationally, you will work closely with the International Marketing team in London and Berlin and assist in all aspects of the marketing process. You will support the team on priority campaigns, to ensure these are executed in an efficient and timely way, as well as general administrative support to the team.

Projects you work on will include releases from Deutsche Grammophon, Decca, Mercury KX, Verve Label Group and Blue Note, but may also come from other Classics and Jazz repertoire centres within UMG.

The B Side: Skills & Experience

Be Collaborative

• Assist on all aspects of a marketing campaign from planning phase to execution
• Handling, updating and circulating the master Global C&J frontline release schedule, sourcing from label schedules
• Compiling and circulating the monthly Global Priorities Sheet and team newsletter
• Assisting with setting up Infomails and circulation
• Meeting coordination – organising regular territory group calls, including agenda management
• Collating marketing plans for priority projects, including marketing spend and activity
• Assisting with the preparation of monthly executive summaries for key priorities and other ad hoc reports as directed
• Setting up interview schedules with artists (zoom, phone & face-to-face), arranging artist promotion trips and accompanying artists when appropriate
• Arranging artist travel and preparing itineraries
• Assisting in organising launch events, showcases and press conferences as required
• Collating international classical & jazz charts into a newsletter format on a weekly basis
• Organizing CD sales & signings for selected touring artists
• Arranging and preparing for conferences & meetings on behalf of the team
• Updating internal distribution databases
• Screening incoming press articles and co-ordination of the press archive
• Arranging audio playlist for team Listening Sessions
• Soliciting promo CDs
• General administration (couriers, filing, ordering stationery)
• To carry out any other reasonable instructions as directed by marketing team
• Ad hoc publishing clearances for named artists
• Attending all departmental, label and other relevant meetings and take minutes as directed
• Attending concerts, showcases and other work events as required

Be Commercial

• Communicating and assisting marketing managers to enact the Global Priority system, with the objective of delivering optimal commercial results and breaking new artists against the Group’s acknowledged criteria

Person Specification

Necessary

• Strong communication & diplomacy skills with ability to deal with people at all levels
• Record company experience (preferably Marketing) or experience in arts administration
• Excellent organisational skills with ability to keep calm under pressure
• Ability to use own initiative in terms of problem solving and thinking ahead
• IT Literate – good understanding of Powerpoint, Keynote, Word, Excel and Outlook
• A good understanding of the marketing process
• Excellent attention to detail
• Efficient, with excellent time management skills
• The ability to learn and work quickly
• Hard working and enthusiastic

Desirable

• Passionate about music, with some knowledge of Classical and/or jazz
• Foreign language skills and an appreciation of other cultures

Just So You Know…

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.